Job Description

Double Stallion is growing and we are looking for a full-time Office Manager to join us. Our ideal candidate is a dependable and trustworthy leader with patience for the ever-changing aspects of the job as this person will provide high-level administrative management service in the Operations Department. They must be motivated to collaborate with all team members, Directors, and external partners when necessary.

As our Office Manager, you will work directly with the Director of Operations and her team to ensure the smooth running of our Studio, help improve company procedures, and manage the day-to-day operations. Working on a small team means you will be asked and trusted to work on a variety of tasks across different departments: you will learn a lot and divide your time according to your priorities. To be successful in this role you must be autonomous, highly-organized, resourceful, capable of making decisions, willing to learn, and be able to model our culture on a daily basis.

This role includes, but is not limited to:

• Handling the day-to-day maintenance and operations of the office
• Maintaining office condition and arranging necessary repairs
• Serving as point person for a variety of office administration related duties
• Managing information flow in a timely and accurate manner
• Formatting documentation for internal and external communication
• Addressing employees queries regarding office management issues (supplies, hardware, travel…etc)
• Scheduling Meetings and Appointments
• Providing general support to visitors
• Organizing team-wide events and activities
• Coordinating equipment purchases and repairs
• Ensuring all accounts are invoiced and/or paid on time
• Assisting in recruiting and onboarding process for new hires

Qualifications/Skills

• 3-5 years of proven experience in this, or a similar position
• Knowledge of Office Administration responsibilities, systems, and procedures
• Proficiency with Google Workspace and its various tools
• Autonomous & able to multi-task in a fast-paced environment
• Strong communication skills in both French and English (verbal and written)
• Solution oriented, with sound judgment and problem-solving skills
• Organized thought process with a great attention to detail
• Excellent time management skills, motivation, and ability to effectively prioritize work

Nice to haves

• Experience with Confluence and Jira
• Experience with basic accounting (bookkeeping and budgeting)
• Experience and general knowledge of office IT
• Passion for games!

What we offer:

• A strong culture lived daily
• Bright, clean office with standing desks, great coffee, and snacks!
• Hybrid work opportunity
• Flexible hours (core hours 10-4 Mon-Fri)
• Certified Trainings
• Excellent professional development opportunities
• Competitive health insurance plan paid for by Double Stallion
• Work/life balance - overtime is discouraged and rarely relied on
• 4 weeks vacation per year
• Bonus and referral program
• Paid team lunch and games every month
• Young, dynamic team who are looking forward to meeting you!

If this sounds interesting to you, we can’t wait to meet you!

Please note, we hate writing job descriptions as much as you hate trying to squeeze yourself into a checklist. If you feel like you belong on our team, and you believe you have the skills we are looking for, please apply! Tell us why YOU belong here! Use your cover letter to win us over!

Gender neutrality is used in this publication, because why not? At Double Stallion, we accept, support, and celebrate diversity! People of all sexual orientations and gender identities, First Nations people, people living with a handicap, or who are part of any marginalized group, and any other group protected by law are welcome (and encouraged!) to apply.

To apply please submit a cover letter and current resume/CV (or updated Linkedin profile) to jobs@dblstallion.com.